What is academic supervision?
What the service is, and who it is for
Academic supervision is the process through which a medical or health intern obtains an official academic supervision letter documenting that an accredited body supervises their training period at a health facility. The letter is usually required to complete training formalities with the university or the facility, and is issued in the student's name with their specialty and training duration.
The Future Health Training Center's electronic services platform lets you complete the whole procedure remotely: fill in the application, upload your documents, follow the review, pay once approved, and receive the letter in your portal and by email.
New supervision
For interns starting a new training period who need an academic supervision letter for the first time for that period.
Supervision renewal
For an existing supervision nearing expiry that needs extending without a gap in validity. The platform sends renewal reminders before your document expires.
Documents you need
Three documents — have them ready so your application is complete first time
- A copy of your National ID or Iqama — clear and valid.
- A university registration letter — proving your enrolment in the programme.
- A training approval letter from the health facility — proving the facility accepted your training.
Accepted formats: PDF, JPG or PNG, up to 5 MB per file.
How to apply
Five steps from application to receiving your letter
Fill in the application
Enter your details, your specialty, the health facility and the training duration.
Upload your documents
Attach your ID, the university registration letter and the training approval letter.
Wait for review and approval
Administrative review takes 1 to 3 business days. If anything is missing you get a note explaining exactly what is needed.
Complete the payment
Once approved you receive an electronic invoice, payable by mada, Visa or bank transfer.
Receive your supervision letter
The approved letter is issued and emailed to you, and stays available to download from the My Documents section of your account.
How long it takes
What to expect after you submit
Administrative review: 1–3 business days
From submission to approval, or to a request for anything missing.
Letter issuance: 3–21 business days
After approval and payment; it varies with the specialty and the health facility.
Why apply through the platform?
One online procedure instead of paper rounds
Smart form
Works out the requirements for your specialty automatically.
Protected documents
Your files are encrypted and seen only by the responsible officer.
Instant updates
Email and WhatsApp notifications at every change of status.
Flexible payment
mada, Visa or bank transfer, with an approved tax invoice.
Any device
Works on phone, computer and tablet.
Renewal reminders
We remind you before your document expires so you can renew in time.
Frequently asked questions
Short answers to what people ask most
What documents are required for academic supervision?
Three documents: a copy of your National ID or Iqama, a university registration letter, and a training approval letter from the health facility. Files must be PDF, JPG or PNG and must not exceed 5 MB each.
How long does the review take?
Administrative review takes 1 to 3 business days. After approval, issuing the official supervision letter takes 3 to 21 business days depending on the specialty and health facility.
When am I asked to pay?
Payment is only requested after your application has been reviewed and approved. You then receive an electronic invoice by email and in your portal, payable by mada, Visa or bank transfer.
How do I renew my academic supervision?
Submit a new application and choose "Supervision Renewal" instead of "New Supervision". The platform also sends renewal reminders before your document expires so its validity is not interrupted.
Can I edit my application after submitting?
Applications cannot be edited after submission. If there is an error, contact support and we will help you if review has not yet started.
How do I track my application?
Two ways: the "Track Application" button on the home page using your reference number, or the Applicant Dashboard after logging in.
Is support available?
Yes — Sunday to Thursday, 9 AM to 5 PM. You can open a support ticket from the platform or email info@fhtc.sa.
Start your application
A few minutes to apply, and full tracking until your letter arrives
Contact us
- 📧 Email: info@fhtc.sa
- 📞 Phone & WhatsApp: +966 54 512 3070
- 🕘 Working hours: Sunday – Thursday, 9 AM – 5 PM
Other services on the platform
Further electronic services from the Future Health Training Center